So you want a career in publishing?

There are many jobs in publishing that may appeal to someone with a scientific degree. Here a re quick and dirty descriptions of some of these jobs as well as advice for finding and applying for them. Keep in mind that publishers (of journals or books) will specify what they want in a future employee in the job postings so the information below should be used as starting point to expanding your understanding of publishing. Readers should please refine the descriptions based on their experience and knowledge of publishing.

Scientific editors (ranging in title from assistant, associate, senior, lead, executive) have a Ph.D. (and often postdoctoral and other experience) in the sciences. These editors work with editorial board or within a small editorial group to evaluate manuscripts, manage peer review, and finalize galley proofs. They can read and digest the scientific literature, commission new content such as reviews, attend scientific conferences, write news pieces on published papers, contribute scientific features to a web site. They also attend meetings focused on publishing to keep abreast of key trends in publishing. Lead and executive editors may work with managing editors (see below) and their teams as well as with marketing representatives and a publisher to develop new features for the journal to meet the needs of the authors in print and on the web. Some executive editors are no longer involved in peer review for individual journals and work with the chief editors of a group of journals to enhance journals from the perspectives of authors (see also acquisitions editor).

News Editors have a scientific background (from a B.S. to Ph.D.) and also come in many favors (assistant, associate, senior, etc.). News editors focus on writing and commissioning news pieces (such as highlights, commentaries, perspectives and sometimes reviews) for a journal or group of journals. They are not involved in the process of peer review. Like the executive editors, news editors must keep in close contact with scientists and attend scientific meetings to keep up-to-date on the latest scientific discoveries. News editors work closely with science writers, copyeditors and art directors to develop to ensure appropriate and accessible presentation of the news. They may also work with the managing editor to coordinate the publication of a news piece with specific manuscripts.

The managing editor title means a lot of things to a lot of people, and also comes in many favors (assistant, associate, senior, etc.). Managing editors have a scientific background and/or a strong publishing background. They work with editorial boards to ensure that accepted papers proceed through production in a timely manner, that they receive appropriate press coverage, and are delivered to the web. These managing editors generally manage a small team of news editors, science writers, copyeditors and web masters. They also attend meetings (some scientific and some publishing) and work with the editorial board to develop new print and web features for the journal. They may also work with the publisher to manage the finances of the journal. On rare occasions, a managing editor may manage more than one related journal but generally this role is left to the executive and/or acquisitions editor.

Acquisition editors are similar to publishers –they ensure that a group of journals remain strong and function within budget. They may or may not have a scientific background. They will generally have experience in publishing and some may have a business background. They often interact with scientific editors to obtain an overview of specific subject areas they manage (biology, chemistry, physics, etc.). They develop proposals for launching new products (print and web) and help implement these projects by working with their colleagues in the company. They also manage the financial aspects of the journal ensuring that it is profitable.

Copyeditors may have some (perhaps a B.S. or M.S.) scientific training and they have excellent English language skills. They edit the copy (paper, news feature, etc.) to ensure that the work is accessible to a broader audience and uses the correct grammar. For those who love English and don’t mind spending hours helping an author recast a few sentences, this is the job or you.

Do any of these jobs sound interesting? If so, start reviewing job postings which can be found in the local paper (especially if you are in a big city), publisher websites, and your favorite journal website, society websites. Two sites that may be particularly helpful are ScienceNextwave and Naturejobs. For those looking for copyeditor and science writer positions, you may be better served by MediaBistro and the National Association of Science Writers.

As you read the job descriptions, ask yourself: Do you want to keep working with scientists and reading papers, or would you rather work on the production side? Don’t feel that once you pick one type of publishing job, you’ll be stuck there forever-there are opportunities to move in most publishing companies. Those students interested in the business aspects of publishing should consider whether they want to jump right into an acquisition editor position. Regardless, make sure the job fits your professional aspirations and personal interests.

Once you have picked a few interesting jobs, tailor your resume to highlight the relevant skills for these positions. Think beyond what you have done in graduate school. Do you volunteer? What skills have these positions taught you? Can they be applied to the job? Be sure to include a cover letter (usually one page) stating why you think you’re a good match for the job summarizing the key points in your resume. You may be asked to write something or provide a portfolio of your written work. At the interview, you may also be asked to read a few papers and evaluate them on the spot. You will be asked about the journal to which you are applying-what are its strengths, weakness, how can it be improved? Be prepared to show your scientific prowess, communications skills and creative strengths.

For those with advanced (M.S. or Ph.D.) scientific degrees, what will distinguish you from the pool of other scientists applying for the scientific editor position and what will help you succeed? First and foremost you must have strong communication skills, both written and spoken. You’ll have to write a lot of letters to scientists and to others in the company. You must be able to express your thoughts clearly and accurately. Second, a broad understanding of science and willingness to expand it on the job is essential. Now some of you will say ‘they taught me to focus on a very specific problem in graduate school’. That shouldn’t stop you. Did you learn new concepts from scientific meetings, seminars or group meetings? Did you read review articles outside of your field? If not, then it is time to expand your horizons and begin to develop a broad understanding of science. Third, it’s good to be familiar with writing papers and what makes a WOW paper versus a solid one. Familiarize yourself with the types of papers published in the high tier journals (Cell, Nature, Science) versus those in other journals. What distinguished the papers? Acquiring this skill will help you understand the key features of the papers and get a sense of who writes these top notch manuscripts. Attend meetings and push yourself to talk to key scientists. You may be asked to solicit manuscript and reviews from these scientists so get comfortable talking to everyone and build your network of colleagues. The will come in handy when you need a reviewer or someone to write a review for your journal.

Keep in mind that the corporate world is different from the academic setting. There are many advantages to having a non-NIH funded lab job. There’s an ‘instant gratification’ in seeing the journal go out every month which is usually followed with ‘thanks’ from authors. You’ll expand your scientific horizons by attending scientific meetings and in the process still see and talk to your scientific pals. Your salary is set (no more grants!) and you may receive a bonus for exceptional work. In addition, the benefits are usually quite good and companies often provide training to expand your management skills. You’ll be expected to work 9-5 (sometimes longer if the project requires it). To some this will be a relief-no more late nights in the lab! For those who like working in the wee hours of the night, you’ll have to adjust your sleep schedule. You may also have to ditch the jeans and change your wardrobe. You will likely live in a cubicle. You will have a monthly routine that is essential to producing the journal on time. If you are easily bored with routines, consider whether your volunteer activities will satisfy your creative needs when the job doesn't. You may not get involved in special creative projects until you gain seniority. If you manage people, you will have to learn to motivate your team and work with other groups to achieve business goals. The politics and competition are still there although in most publishing environments it’s not as cut throat as in academia. Pay attention to the environment when you interview to ensure a good fit between you and the company.

The scientific publishing industry is changing quickly so be prepared for a dynamic work place. If you choose to work in publishing, keep an open mind and work towards professional goals without compromising personal needs. Redirecting your career is not easy but it can be very rewarding.

Reinventing a scientific career

I’m not one for looking back and becoming nostalgic about my life. When I do look over my shoulder, it’s to remind me of what I have learned about myself and my jobs. I knew I loved science before I was 10-don’t ask me how I knew this but I did. I think it was my insatiable appetite to know how things work. I’ve spent the years since learning, training, and working in science. The latter has taken me down a path I never imagined for myself – one that required retooling, relearning and reinventing. In the process, I realized that I thrive in jobs that couple my love of science, need to constantly learn knew things, and desire to invent. And here I am in my current paid job as an editor and as a volunteer as the CEO of the RNA Society.

How did I get here? I filled up on science and math classes in high school, pursued two undergraduate degrees (chemistry & biology), and complete undergraduate research. I left the beauty of Boulder, Colorado for the gorges of Ithaca, New York where I completed my graduate degree in Biochemistry Molecular & Cell biology, and learned how to tango. I returned to Boulder for my postdoctoral work and completely devoted to becoming a professor at a fine university. Back in Colorado, I fell in love with snowshoeing and my husband. Seven months pregnant and with my dream of becoming a professor in sight, I moved to Bloomington, Indiana where my husband and I started our faculty positions. Four years later, I was in New York learning to navigate the Upper West side of Manhattan and reinventing my career. I’m still recreating my vocation working primarily from home in Michigan. Have I found my true calling? I’m getting closer.

How does a Ph.D. scientist reinvent themselves as an editor? Start by understanding that scientific training is more than just learning to work in a lab environment with scientific facts and data. Working in a lab or a business requires the same project management and teamwork skills. Think about it - what does it take to plan and complete an experiment or graduate project? You read scientific papers, digest the content, integrate it with other knowledge gained elsewhere, plan the experiment, collect resources to complete the project, implement the work, analyze the data, and complete the project usually by writing a paper or thesis. Throughout the process, you work within a team sharing resources and knowledge to further the success of your project and the lab.

Now see what a scientific editor does. S/he reads scientific papers, digests the content, and integrates it with other knowledge to decide if the paper is worth further consideration. S/he manages the peer review process, collects the resources (reviewers) to complete the project, implements peer review, analyzes the reviews, and writes the decision letter. If the paper is accepted, s/he plans and initiates the production process and organizes the necessary publicity for the manuscript. Throughout the process, the scientific editor works within a team (editorial board members, reviewers, publications staff) sharing resources and knowledge to further ensure that the manuscript is of high quality and published on schedule. The success of the editor during this publication process contributes to the success of the publisher and the organization.

Scientific training will hopefully also teach logical thinking and problem solving, additional skills that any company can use to enhance their bottom line. If being a bench scientist or professor is not your calling or if you find that life circumstances require that you relocate and reinvent your career, consider how you can market the skills you have learned in graduate school. Pitch what you have done in business terms and see what you have to offer.

Reinventing anything is not easy and can be scary. It takes patience and a general (‘keep an open mind’) scaffold on which to build a new career. I haven’t finished reinventing my career and I continue to nudge my jobs in directions that fulfill my need to constantly learn knew things, and desire to invent. I keep a close eye on gaining skills that will get me closer to what I want. I do this both in my paid job and in my volunteer activities. I also spend time reviewing what makes me thrive personally and professionally, and redirect my job and volunteer activities to satisfy these needs. As someone who lives for innovation I expect to reinvent my career a few more times during my lifetime.